We are seeking a Project Manager/Executive Assistant to join our growing team where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization and for the assigned leader/s, managing their schedules, communications, and information flow to optimize their productivity.

The Project Manager/Executive Assistant works within the LECOM clinical services to facilitate, coordinate and monitor project-related activities, goals, and objectives in accordance with requirements. Projects may include grants.

Responsibilities include:

• Provide project coordination and/or facilitation support for project-related meetings and activities.
• Prepare for project-related meetings/ activities by conducting scheduling polls, sending calendar invites, creating agendas, and taking meeting minutes.
• Ensure that all documents, meeting minutes, project resources, etc. are current and uploaded.
• Oversee the development and implementation plans of the projects and grants in coordination with the Project Director to ensure compliance with targeted timelines.
• Participate in the development of required documents and required reports (when applicable).
• Maintain and develop outcome reports and submit analysis to the leadership team.
• Participates in the development of data collection tools and makes data-driven decisions.
• Produce reports, presentations and briefs
• Act as the point of contact between the President and internal/external clients
• Handle requests and queries appropriately with the highest level of customer service
• Maintain the President’s professional calendar
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Make travel arrangements
• Maintain diary, Arrange meetings and appointments and provide reminders
• Take dictation and minutes and accurately enter data
• Develop and carry out an efficient documentation and filing system

Requirements:

• Proven experience as a Project Manager and/or an Executive Administrative Assistant, or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office applications and equipment
• Ability to multi-task and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Bachelor’s degree, not required, however a plus

Work Location: In person

Millcreek Community Hospital, an Equal Opportunity Employer