We are seeking a Project Manager/Executive Assistant to join our growing team where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization and for the assigned leader/s, managing their schedules, communications, and information flow to optimize their productivity.

The Project Manager/Executive Assistant works within the LECOM clinical services to facilitate, coordinate and monitor project-related activities, goals, and objectives in accordance with requirements. Projects may include grants.

Responsibilities include:

• Provide project coordination and/or facilitation support for project-related meetings and activities.
• Prepare for project-related meetings/ activities by conducting scheduling polls, sending calendar invites, creating agendas, and taking meeting minutes.
• Ensure that all documents, meeting minutes, project resources, etc. are current and uploaded.
• Oversee the development and implementation plans of the projects and grants in coordination with the Project Director to ensure compliance with targeted timelines.
• Participate in the development of required documents and required reports (when applicable).
• Maintain and develop outcome reports and submit analysis to the leadership team.
• Participates in the development of data collection tools and makes data-driven decisions.
• Produce reports, presentations and briefs
• Act as the point of contact between the President and internal/external clients
• Handle requests and queries appropriately with the highest level of customer service
• Maintain the President’s professional calendar
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Make travel arrangements
• Maintain diary, Arrange meetings and appointments and provide reminders
• Take dictation and minutes and accurately enter data
• Develop and carry out an efficient documentation and filing system

Requirements:

• Proven experience as a Project Manager and/or an Executive Administrative Assistant, or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office applications and equipment
• Ability to multi-task and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Bachelor’s degree, not required, however a plus

LECOM Health’s full time employees enjoy the availability of an industry leading benefits package along with competitive wages. Enhanced benefits include Highmark Blue Cross / Blue Shield Health Insurance starting at only $70 a month! Life Insurance and AD&D Insurance is provided to all Full Time employees at no cost. The Health System also offers an excellent 403(b) Retirement Plan to qualified employees with an employer match after completing one year of service.