The Program Coordinator / GME Program Coordinator is responsible for developing, overseeing, and improving The Graduate Medical Education Residency Program under the direction of the Program Director, implementing changes based on the current accreditation requirements, and preparing for accreditation site visits and review by the ACGME Review Committees.

The ideal Candidate will possess prior Healthcare or Project Management experiences who have the ability to organize materials, scrutinize and interpret regulations and guidelines to create and improve programs and directives while multi-tasking multiple projects at the same time.

• Maintain and appropriately communicate the Program Director’s schedule
• Schedule and coordinate meetings and conference calls
• Coordinate the Program Director correspondence
• Provide administrative support to Program Directors, GME Administration, residents and fellows as needed across all programs
• Assist with documentation for resident and fellow training, including but not limited to scheduling meetings, problem solving, and maintaining program and institution files
• Assist in ACGME credentialing process for residency and fellowship, i.e. gathering information for Program Information Forms
• Prepare and assist with all aspects of accreditation requirements, site visits and inspections
• Track and maintain aspects of Residency, including:
• Collection of Goals & Objectives forms
• Assist with data entry of completed reporting forms, evaluations and documentation
• Schedule Resident/Faculty Workshops, meetings, facilities and catering
• Serve on the Orientation Planning Committee
• Keep various schedules and calendars up to date and review appointments as needed with program leadership
• Ensure all phone calls are answered and/or redirected accordingly in a professional manner
• Open and distribute pertinent mail
• Type memos, correspondence, reports and other documents
• Attend and record minutes at various Committee meetings, and compose agendas as needed, including GME, GMEC, and patient safety
• Maintain program organizational files
• Coordinate all necessary certifications for incoming and existing trainees, including but not limited to BLS, PALS and ACLS
• Complete requests for credentials and verification of training forms
• Assist with licensure
• Facilitate Resident/Fellow membership in appropriate organizations as well as subscriptions/generate user accounts as needed
• Provide continuous innovation as relates to job duties and department
• Respond to all communications in a timely manner
• Understand institutional policies and procedures
• Perform other duties as assigned

Qualifications

Associate’s degree in a business related field, required

Bachelor’s degree, preferred

Previous Healthcare Experience a plus

Previous Project Management or Quality Improvement experience strongly desired